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Asset Library Explained

Upload media directly to the Asset Library so your team can access it when publishing posts in Agorapulse.

Updated over a week ago

The Asset Library allows you to store, organize, and manage media files that can be used when creating and scheduling a post in Agorapulse.
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Uploading assets (media files) in advance ensures that images and videos are readily available whenever your team needs them. This saves time during publishing by removing the need to search through local folders and provides a shared repository accessible to all team members.

You can open the Asset Library by selecting Publishing in the left-hand navigation bar and then clicking Library.

The number of assets you can upload depends on your subscription plan:

  • Standard - 10 images, 2 videos

  • Professional - 10 images, 2 videos

  • Advanced and Custom - 50 GB

Please Note: All users, including Guests, can view assets in the Asset Library.


How to upload media to the Asset Library

Files can be uploaded to directly to the Library through drag and drop or manual upload. The following file types are compatible:

  • JPEG

  • PNG

  • GIF

  • MP4

  • MOV

To upload media to the Asset Library:

  1. Click the ⌄ next to the Create New button

  2. Choose one of the following upload methods:

    • Upload files: Select files directly from your computer

    • Drag and drop: Drop files into the Library window

    • Create with Canva: Use the Canva integration to design content and save it directly to your library

  3. Select multiple files if needed. Both images and videos can be uploaded.

How to create a folder in the Asset Library

Folders help you organize your media files within the Asset Library. You can create main folders as well as subfolders to group assets according to your needs. If you create a new folder while already inside another folder, the new folder will be created within that location.

To create a folder in the Asset Library:

  1. Click Create New to create a new folder

  2. Enter a Folder name

  3. Click Create

How to organize assets in folders

You can move files into folders using the following methods:

  • Drag and drop files into the desired folder

  • Select multiple files using checkboxes, click Move to a Folder and choose the destination folder

Note: You may use the navigation bar at the top of the page to see where you are within folders. Click a folder name in the bar to move directly to that location.

How to add a label in the Asset Library

Labels help you categorize assets in the library by campaign, theme, or any criteria you choose. Once applied, labels can be used to filter and quickly retrieve specific files. Labels can be added individually or through bulk actions.
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How to add a label to an individual asset

  1. Click an asset thumbnail to open the Asset Detail page

  2. Click the Labels icon

  3. Select an existing label or enter a new label name and click +Create new label

  4. Click Save changes

How to add labels to assets using bulk actions

  1. In the Asset Library, select the checkboxes on the assets you want to label

  2. Click Add labels

  3. Select an existing label, or enter the label name and click +Create new label

How to edit or delete a label in the Asset Library

  1. In the Asset Library, click the Label icon under the Filters menu

  2. Locate the label you want to modify and click the pencil icon next to it

  3. To edit the label name, make your changes and click the checkmark icon to save

  4. To delete the label, click the trash icon and confirm the deletion

Note: To verify applied labels, hover over the label icon in the Asset Detail page.

How to view assets in the Asset Library

You can refine how assets are displayed in the Asset Library by using filters, search and thumbnail size options.
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How to filter assets

  1. Navigate to the Filter panel on the right-hand side

  2. Choose one or multiple filters:

    • Asset type: Images or videos

    • Asset usage: Whether the file has been used in a post

    • Labels: Labels applied to the file

    • Creator: Team member who added the file

  3. The library will display only the assets that match the selected filters

How to search assets

  1. Navigate to the Filter panel on the right-hand side

  2. Enter your search term in the search bar

  3. You can search by:

    • Title

    • Notes

    • Label

  4. Typing multiple words in the search bar works as an OR search (e.g., typing “Agorapulse Image” finds assets with Agorapulse OR Image).

  5. Select Search in this folder to limit results to the current folder

How to change the thumbnail size in the Asset Library

  1. On the top of the screen, choose between Grid or List view

  2. If Grid view is selected, choose from small, medium, or large thumbnail previews


How to edit images in the Asset Library

Images may be edited directly in the Asset Library. To edit an image in the Asset Library:

  1. Click an asset thumbnail to open the Asset Detail page

  2. Hover over the image and click Edit image

  3. Use the crop and flip tools to adjust your image as needed

  4. Click Save when complete


How to delete assets in the Asset Library

You can delete assets you no longer need and restore them if necessary. Deleted items are moved to the Deleted files section, where they remain for 30 days. During this time, they still count toward your asset limits.
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How to delete assets

  1. Hover over a file thumbnail and click the trash icon

  2. Or, select multiple files and click Delete files in bulk actions

How to restore deleted assets

  1. Click Deleted files in the Content library menu

  2. Hover over an item and click Restore, or select multiple files and click Restore in bulk actions

How to permanently delete assets

  1. Open the Deleted files section.

  2. Hover over an item and click Delete permanently, or select multiple files and click Delete permanently in bulk actions


How to publish assets from the Asset Library

Once your media is stored in the Asset Library, you can quickly turn it into published content. Publishing from the Asset Library saves time and ensures that your team is working from the same set of approved assets.

Note: In order to publish assets from the Asset Library, a user will need publishing permissions for the relevant social profile.

How to publish an asset from the Asset Detail page

  1. Click an asset thumbnail to open the Asset Detail page

  2. Click the ⌄ option and select Publish this asset

  3. The Publishing Composer will open with the asset automatically added

  4. Complete the steps to create and schedule your post

How to publish an asset from the Asset Library

  1. Select one or multiple assets

  2. Click Publish in bulk actions

  3. The Publishing Composer will open with the asset(s) automatically added

  4. Complete the steps to create and schedule your post

How to publish an asset from the Publishing Composer

  1. Open the Publishing Composer

  2. In the upload menu, select Upload from library

  3. Complete the steps to create and schedule your post

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